Have you ever looked at your calendar and stressed over how you’re going to get everything done?
Yes, I know silly question. This time of year, you’re asking yourself that daily! Just a little bit longer and we can return to our everyday level of chaos.
Even if you’re a fairly organized person and it’s not the holiday season, there are still only so many hours in the day to get everything done.
In the spirit of giving during the holidays, I wanted to share my balance formula. It’s how I stress less about getting “everything” done, all year long. Click the infographic for a free copy of the Balance Formula.
A formula for life
I’m usually not a fan of math, but it does come in handy when trying to manage my time. By making it a numbers game, we can add, subtract, and divide “everything” to find balance.
Time – Must Dos – Have Tos + Want Tos = Balance
Start with a Week-At-A-Glance
Life is easier to manage in smaller chunks. Planning for a week or ten days at a time gives you enough wiggle room to prepare for what’s coming up and not feel so overwhelmed by too many To Dos.
To balance my time, I like to start my weeks on Monday and plan through to the weekend. It helps to set a regular time each week for planning what’s ahead. Sunday afternoons have worked best for my Weekly Planning Time.
Set a Bedtime and Waketime
Not only does setting a bedtime help you get a better night’s sleep, but it’s also a good way to manage your time.
For each day in your week-at-a-glance, block out a bedtime and a wake time. These should be the earliest bedtime and latest wake-up time possible to get a good night’s sleep and still be on time for the day.
The time remaining after “subtracting” sleep is the amount of time you have to balance for the week.
Divide and conquer
We can easily get overwhelmed by global phrases like everything or do it all. By dividing our time into three areas, we can focus more specifically on what needs to get done for the week.
Divide your To Do list (aka “everything”):
Must Dos – Activities that you must be present for, like employment (don’t forget commute time), doctor/dentist appointments, morning routines, volunteering, exercise, etc.
Have Tos – Activities that anyone can do, like school events, cleaning, laundry, meal planning, grocery shopping, errands, etc.
Want Tos – Activities that you want to do, like spending time with friends and family, Me-Time, hobbies, etc.
Spend your time wisely
With the time you do have remaining, add in two or three Want Tos. Schedule these in your calendar just like Must Dos and Have Tos.
This is where the math gets a little tricky. A mom’s time is in high demand, so there’s not always a lot left over after subtracting Must Dos and Have Tos.
If you don’t have a lot of time left over, fight the urge to sacrifice any more sleep than you probably are. Look instead to delegating more Have Tos and streamlining time spent on Must Dos.